MYT Privacy Notice
This is a notice to outline exactly how MYT uses your information. You should be careful about who you share your information with and be aware of why an organisation needs it and who it will be shared with.
Our Golden Rules:
- Rule 1: Confidential information about you will be treated confidentially and with respect.
- Rule 2: Our staff will share confidential information when it is needed for the safe and effective support of you.
- Rule 3: Information we keep about you will be accurate and up to date so we can offer you the correct support.
- Rule 4: Information that is shared in the community will not identify you.
- Rule 5: You have a right to say no to the sharing of confidential information about you and the use of your information to offer services to you.
What information do we collect about you?
Because we keep information for a council purpose we are allowed to keep your basic details:
- Your name.
- Your date of birth.
- Your address.
Additional information we may hold is:
- Your gender.
- Your ethnicity.
- Your Unique Learner Number.
- Your Unique Personal Identification Number.
- Your telephone or mobile number.
- Your email address.
- What school/college/establishment you currently attend and where you attended in the past.
- If you are not in education, whether you are employed or unemployed currently.
- What you plan to do after year 11.
- What type of job/course you would like to do and where.
- What grades you achieve or are likely to achieve.
- What offer of education or training you may have.
- Any additional needs, including medical that you may have.
- If you are looked after, a care leaver or a young carer or have any other support need.
- If you are eligible to receive free school meals.
- Any information you give us during a meeting or assessment including any extra support you receive and any barriers to progressing.
Where we get information from?
- School census information.
- School lists which might tell us if you have additional needs.
- Referrals from yourself or other organisations.
- College and training provider lists which may include attendance/registration/enrolment information.
- National Apprenticeship Service.
- Council departments or other organisations that may be supporting you.
- Registration forms.
- You or your family members when we may contact you.
- Social media.
Where do we keep your information?
- We keep most information we have about you on our computers. Sometimes we also have information on paper.
- Any information we have about you is stored and shared securely.
- We destroy paper/electronic information on you when it is no longer needed. Information on our database is deleted on your 23rd birthday unless you have additional needs when it will be on your 28th birthday (this will be updated in 2015).
Who do we share your information with?
The information that we share will only be the minimum that is needed to support you.
We have information sharing agreements set up to ensure that the sharing of information is done securely with the reassurance that the receiving organisation will treat the information with the same confidentiality and respect as MYT.
- The law says we must send some of your basic details and what your current employment or education status is to the Department for Education.
- The law says that we have to share information if requested by a court order or if any of our staff feel that you or someone you discuss is in any sort of harm.
- Your current place of learning. We will inform them if where you initially plan to carry on studying and if you have an offer of education for when you leave, so they can support you if you haven’t got any plans.
- The last place of learning you went to. This will help these places understand what their young people do/want to do when they leave.
- Local people, providers and councils that plan what learning opportunities are needed. This will cut down the amount of young people who are not in learning, do not have a job or are not in training. This will also mean that there are enough places for young people to carry on in learning, employment or training.
- Partner agencies that we may be working with on your behalf.
- We are required by contract providers to collect information on their behalf and share it with them. The information gathered will be what is necessary to provide you with the best possible service and what is required by the contract. We will ask your permission for this information if you are accessing one of these services.
- We complete reports for young people that may need additional support if they leave school. These are shared with the council and any new place of learning or employment that they may go on to. These reports are completed with a lot of input from the young person and their family and are not shared until they are agreed by all parties.
- We send reports to show people our progress, when we do this we take out all personal details.
- If we would like to share your information with other people or groups we need to ask your permission.
- After a discussion with you, staff may pass on your names and telephone numbers with providers or services to make contact with you to offer relevant provision or support if it is in your best interest.
- If you hear from people or groups that you don’t think are useful to you, you should get in touch with us.
- If you would like more information you can contact us on the details below.
- If you would like to help us and update your information please contact us with the following information.
- Tell us your name and address.
- Tell us your date of birth.
- Tell us your telephone number.
- Tell us if and where you are in education, employment and training at the moment.
- If you are worried about your information being stored or shared, or you do not wish for it to be stored or shared please send us an email or letter to the address below.
Post: 205-217 New Road, Chatham, ME4 4QA
Telephone: 01634 334343
Text: 07583 740437
MYT is registered with the Information Commissioners Office (reg: Z1733738) who is the UK’s independent authority set up to uphold information rights in the public interest, promoting openness by public bodies and data privacy for individuals.