The MY Trust is committed to protecting your privacy when you use our services. Your school or college should have made you aware of our organisational Privacy Notice a copy can be found on our website www.themytrust.org/privacy-policy, but these points are specific to young people that are supported by International Projects.

The lawful basis for processing this information under GDPR has been identified as: 6 (1) (a) You the data subject has given consent to the processing of your data for this purpose.

You should have given us this information about you that we have stored:

  • Name
  • Date of Birth
  • Gender
  • Phone number
  • Address
  • If you have any additional needs
  • Emergency Contact Details
  • Doctor Information
  • Dietary requirements
  • Medical needs

During a meeting with a member of staff you may give the following information that we will store:

  • Details of conversations you may have with our staff
  • Other agencies and support you may be receiving.

We ask for this information to help us to give you the best support on your trip as possible or if you need more support following the trip. We also have a duty to ensure your safety while you are away with us. We store this information about you for one year from 31st August 2019 until 31st August 2020. On 1st September 2020 we will anonymise your information so we cannot tell it is about you but we can still use it to measure the work we have done. If you give us a phone number, this would only be used once in the year after your meeting(s) to see how you feel the experience helped you and if the support we gave was useful. This means we can learn and improve. The gender information we receive will be used anonymously to analyse local market needs for our own research. Any information you give us where we think you or others are at risk of harm, the law says we must store this for 6 years.

This information may be collected electronically or on paper but will be input onto our MY Trust database within a week of receiving. All paper and electronic documents will then be destroyed, so everything is kept securely in one place.

If you have any questions or you change your mind about the information we hold about you please tell your adviser, email [email protected] or send a Facebook message to Helen MYT Data.

To download a copy of this notice please click here