The MY Trust is committed to protecting your privacy when you use our services. Your school or college should have made you aware of our organisational Privacy Notice a copy can be found on our website www.themytrust.org/privacy-policy, but these points are specific to young people that are supported by TrustCareers.

The lawful basis for processing this information under GDPR has been identified as: 6 (1) (f) processing is necessary for the purposes of legitimate interests. A Privacy Impact Assessment, a Legitimate Interest Assessment and a Data Sharing Agreement with your school or college has been completed to ensure your information is processed confidentially.

Your school or college should have already given us the following information about you that we have stored:

  • Name
  • Date of Birth
  • Gender
  • If you have any additional needs
  • Your current and predicted grades, and
  • Where you go to school or college.

During a meeting with an adviser you may give the following information that we will store:

  • Phone Number
  • Any assessments you may do
  • Details of conversations you may have with our staff
  • Action Plans
  • Other agencies and support you may be receiving.

We ask for this information to help us to give you the best advice and guidance as possible at the time of your meeting(s) or if you need more support following the meeting(s). We store this information about you for one year from 31st August 2019 until 31st August 2020. On 1st September 2020 we will anonymise your information so we cannot tell it is about you but we can still use it to measure the work we have done. If you give us a phone number, this would only be used once in the year after your meeting(s) to see if you have progressed how you wished and if the support we gave was useful. This means we can learn and improve. The gender information we receive will be used anonymously to analyse local market needs for our own research. Any information you give us where we think you or others are at risk of harm, the law says we must store this for at least 6 years.

This information may be collected electronically or on paper but will be input onto our MY Trust database within a week of receiving. All paper and electronic documents will then be destroyed, so everything is kept securely in one place.

Your school or college may ask us for information about your meeting with a TrustCareers adviser to comply with their duty towards supporting you. This information would only be your career choices and plans, please let your adviser know if you do not wish us to share this information.

If you have any questions or you change your mind about the information we hold about you please tell your adviser, email [email protected] or send a Facebook message to Helen MYT Data.

To download this notice please click here